Restaurant group booking enquiry template

Ask every important question in the first email.

A clear group brief helps a restaurant answer the real booking questions: can the seated group fit, what menu applies, what will it cost and what confirms the table? Build the message here, then copy it to the restaurant’s own enquiry channel.

Give the restaurant one usable brief.

Use planning details only. Cenavie does not ask for or store your name, email or phone in this tool.

Restaurant, suburb or postcodePreferred datePreferred service or timeNumber of guestsOccasionWorking budget per person$Space preferenceDietary requirementsAccessibility requirementsHow flexible is the plan?Additional details

Copy, edit and send it yourself.

The restaurant still confirms availability, capacity, price and every booking term.

Email subjectEnquiry

Hello,

I’m organising a birthday for 12 guests and would like to check whether you can accommodate us.

Preferred date: Date to confirm
Preferred time: Dinner around 7 pm
Venue or area: Melbourne CBD
Budget: $100 per person
Space preference: No fixed space preference
Dietary requirements: Still being confirmed
Accessibility requirements: None currently identified
Flexibility: Time can move by 30 minutes

Could you please confirm:
- whether this date, time and seated group size can be accommodated;
- the current group or set-menu options and what they cost;
- any minimum spend, service charge, room fee or other compulsory charge;
- the required deposit, cancellation terms and final-number deadline;
- the booking duration and the space/layout you would use; and
- whether the dietary and accessibility requirements can be supported?

I understand this is an enquiry only and the booking is not confirmed until the restaurant accepts it.

Thank you.

Match this group first

Nothing is sent or saved by this tool.

An enquiry is not a reservation.

Do not send card details in ordinary email. Use the restaurant’s verified payment process only after it confirms the booking and terms.

What a useful enquiry covers

Enough detail for an answer—not your life story.

Start with the non-negotiables.Guest count, date, time, location, dietaries and accessibility determine whether the venue can sensibly respond.

Ask about the whole price.Group menus are only one part. Minimum spend, service charge, room fees and deposits can change the comparison.

Separate enquiry from confirmation.A response, deposit or card guarantee may still be required. Never assume the booking exists until the restaurant confirms it.

Before you send it

Still choosing the restaurant?

Use the matcher to shortlist evidence-backed options, or calculate the proposal’s true per-person cost before replying.

Match My Group Open the group budget calculator